Are you thinking of having a Comprehensive Faxing  solution for your Organisation? If yes the Domino faxing solution is one of the easiest ways to implement a secure and low maintenance fax solution.

This extends the functionality of Lotus Notes Domino in your organisation into another dimension. Integrating Fax facility with Lotus Notes adds a lot of value to the organisation as it is virtually equivalent to providing every employee an individual fax machine.Faxes can be sent and received easily with other features like getting alerts making it even more attractive. Faxes can be sent to multiple recepients in seconds by using the contacts saved in the Address Book of your mail box without difficulty as in manual faxing.

To  setup this system you will require a Domino Fax Software that runs as an application in the Domino Server. A Fax Windows Services system to convert the content into faxablw content and a fax device connected to the domino server to relay the fax. An administrator workstation is required to install and configure the Domino fax server and manage it.

This can be a great resource in organisations where documents have to be frequently faxed using a common fax machine shared by several employees.To know more on the domino fax solution visit this page.

What is an Order Management System?

An Order Management System is an application that helps a company track the orders placed by its customer at various stages of processing. It gives a complete picture of the events happening around an order right from the instant when an order is placed till it gets closed.

An order may have to pass through different functions within an organization for it to get executed successfully. Manual processing may be time consuming as well as ineffective in several conditions and hence automation of the workflow becomes mandatory. Not only does this help in the speedy processing of the order and hence the timely delivery to the customer but also serves as a structured mechanism for the organization to review its performance and capabilities.

Ideally Order Management Systems are linked to other applications such as the CRM and Warehouse Management System so that related information are obtained automatically without manual intervention. Why should you link the OMS with other applications? What are its benefits? Assume a situation where there are many orders floating simultaneously, the OMS can assign priorities to the orders based on the customer profile when integrated with the CRM. It can also give an indication immediately when an order is placed whether the required product is available in the right quantity if it is integrated with the Warehouse Management System.

How is Lotus Notes Domino relevant to an Order Management System?

The OMS is essentially a tracking system of the flow of work among several functions within the organisation, sometimes even outside organisation by associates and partners who operate together for the completion of the Task. Apart from being a convenient platform to build workflow applications Lotus Notes has all the features that are required to have complete control of the system including assigning access privileges to external users. Lotus Domino’s capability to support web enabling of these applications can be a great asset in making the OMS a powerful tool that can be accessed from any where with minimum risk of information security.

The comprehensive programming features available in Lotus Notes Domino helps to build the application that can literally meet any requirement. Other technologies like Java, J2EE, XML etc can be integrated around the core Lotus application to obtain advanced features and customized User Interfaces.

Lotus Notes Domino also has the advantage in its capability to integrate with other Enterprise applications and platforms. With tools such as the Lotus Enterprise Integrator available, it makes it easy for integrating the Lotus Notes applications with other Enterprise application including Commercial Off The Shelf (COTS) applications.

To develop a successful OMS, defining a well structured process for the entire system is absolutely essential, an experienced partner can help you develop the application that can be reliable and make your business stable.

Lotus Notes is an ideal platform for creating a Leave Management System. It is so because a LMS is essentially a workflow application. For instance when an employee creates a new leave application, it is forwarded to the concerned sanctioning authority based on the employee’s profile. The sanctioning authority processes the application and a reply has to be sent to the employee and the application has to be documented for future use. This kind of a transaction where a series of process are involved is ideal for the use of Lotus Notes. Documentation and recovery of such records is easily possible using Lotus Notes.

sales force automation is the process by which all day to day transactions and events in the sales department are automated. It includes the automation of all the activities like daily reports of invidual sales executives, order tracking, sharing information among all sales executives,inventory control and monitoring, sales forecast, etc.This will be very helpful for organisations that are geographically spread across the length and breadth of a country or even across different countries.A centralized control is easily possible when the sales activities are automated as access to data becomes easier and quicker.

If you have a well defined sales process, automating it becomes very productive as it can help avoiding unnecessary delay in getting each process done manually.For instance, if a sales executive located in a remote place sends a proposal to be approved by his sales manager by post or courier it will take atleast 3 to 4 days to get it done.This can be avoided if the salesman uses a system and an appropriate software which could alert the manager immediately when a request has been sent to him.The manager can reply to it immediately and the whole activity can be completed in minutes.
There are a numerous instances like this where unnecessary delays could be avoided and help the sales people close the orders immedaitely.It can also help you track the employees performace in a more organised way.

Lotus Notes can be a very useful platform on which these softwares can be built.It can help you develop an application exactly in the way you want instead of purchasing a conventional Sales Fore Automation software which may not suit your requirement.

As already told in the earlier posts Lotus Notes can be used used both for mails as well as for applications that would help the organisation function effectively.The applications can either be custom built or generic products available readily.Products such as HRMS and CRM are developed by several software companies.You have to be very careful in choosing the application products as they may or may not suit the specific requirements of your
organisation.Keeping this in mind the best alternative would be going for a custom built
application which will suit all your requirements.Choose the right partner who can provide you the perfect combination of cost-effectiveness and Quality.For more information on sme services refer small business services.

What are the applications that can be developed using Lotus Notes/Domino?

Lotus Notes suits most the applications which involve workflow,although it can support other kinds of applications as well.Some of the typical applications for which Lotus Notes is employed are

Sales Force Automation
Customer Relationship Management
Expense Tracking
Leave Application
HR Management System
Payroll Management
Performance Approval System
Purchase Approval System
Enquiry Tracking

Let us see what these applications are and how it can help your organisation in the coming posts.

Lets find how to create a link to the notes document in a MS word document. To add a link to the MS Word document,we have to first create a NDL file.

To create a NDL file, open your notes document to which you want to create a link, go to
EDIT, Copy as link and choose Document link.Open a notepad and paste the link,now save this notepad with any name you want with an extention .ndl(eg.: link1.ndl),now the NDL file is ready to use.

Now open the MS Word document, go to INSERT,then choose OBJECT and then choose the tab CREATE FROM FILE and locate the NDL file you have saved and click ok. The link will now be created in the MS Word document.

To open the link the Lotus Notes application must be kept open.